Management Perspectives

Many offices that were shuttered during the Covid-19 pandemic had inherent problems even before the crisis. Traditional offices were often unfair, uncomfortable, uncreative, and unproductive. Covid-19 forced millions of people to work and live in ways they had never attempted before, leading to a state of ‘office shock’. Fixed became fluid. Unexamined assumptions about offices and office work opened into probing questions that demanded careful thought. It took a global pandemic to shake open executive minds to the possibility of better ways of doing office work.

Further, many traditional offices were climate-negative, while some were climate hostile. But overall, climate impacts improved during the shake up with the promise of much more to come.

Offices and ‘officing’ could be an important catalyst for positive climate choices. Buildings and their construction are among the largest contributors to global resource use. In considering the opportunity offices can play in changing the narrative for a better future, legendary architect Frank Duffy offered a stark indictment of traditional offices- “The Taylorist office building has been a perfect machine for delivering environmental degradation because it is so completely the product of supply side thinking, which overrides user interests, ignores the public good, and takes no account of collateral damage.”

Why do we work in offices at all? During the Covid-19 shutdowns, a lot of productive office work got done without offices. Hybrid work and flexibility are now normalised, but the future of work is up for grabs. Office shock will continue for many years to come. And that can be an opportunity for climate-positive officing.

Covid-19, along with the internet, were catalysts for office shock, which has revealed impossible futures for offices and officing that are now possible. An emerging ‘officeverse’ is shaping new models in an ever-changing mix of work, place, and time options for living and working.

Climate-positive offices

In the corporate real estate industry, Duffy argued that the root cause of climate abuse by offices is the office supply chain and its incentives. Facility managers should be rewarded for maintaining highly sustainable environments, not merely reducing costs. Design and construction professionals should be rewarded for making the most imaginative and efficient use of existing spaces, rather than for new building. Finance and development providers should be rewarded for sustainably managing what exists already, rather than pursuing new ventures. We can all do much to improve the regenerative capabilities of offices. Critical choices must be made to change consumption, produce with circularity, and regenerate the planet. Our current state of office shock could be a muchneeded spark for the choices about our future that could rein in impending disasters. Office shock provides an opportunity to reverse the many unsuccessful attempts at doing the right thing. At the same time, the window of opportunity is closing quickly.

The UN Secretary-General, António Guterres, reacted to the Intergovernmental Panel on Climate Change (IPCC) Sixth Assessment Report published on April 4, 2022, saying the report reveals “a litany of broken climate promises” by governments and businesses. He even accused many of lying when claiming to be on track to limiting future heating to 1.5 °C above pre-industrial levels. In a strongly worded rebuke, Guterres said, “It is a file of shame, cataloguing the empty pledges that put us firmly on track towards an unliveable world.”

While technical solutions are necessary, they are insufficient to bring about a change in behaviour. To have an effect, we will need to change minds and systems. A climatepositive future will need to incorporate social, economic, political, and cultural changes to address this urgent need and provide a way to examine the span of choices from Net-Zero, where people and offices do not contribute to the emission of greenhouse gases, to regenerative, where active steps can be taken to cultivate and renew the resources of our planet. Finding the harmony of choices that will enable us to fight in this battle for survival is critical to a better future.

A sustainable future requires making choices today to make a climate-positive impact. The office can be the place where organisations converge on a shared purpose of sustainability.

Here are some ideas to adopt for a climate positive officevers:

• Employ a new approach to product acquisition. To take advantage of the opportunity of office shock, begin to view product acquisition like pets—something you own for its lifetime. Just as any person should carefully consider the act of acquiring a pet and its long-term consequences, we will need to start thinking the same way for every product we acquire. Transferring ownership of goods must include a responsibility to resell, recycle, or even repurpose.
• Think of ‘office’ as more a verb than a noun. As a noun, office denotes office places, or buildings. As a verb, it describes work processes and social interactions to get work done. Changing the meaning of office to a verb aligns with the officeverse—the future anytime/any place world of work that better satisfies its individual, organisational, and community purpose.
• Prototype ways to improve the climate impact of officing. We can now do most office work without offices. Ask yourself where, when, how, and even why you work as you imagine climate-positive officing. Can you make more climate positive choices for working and living?
• Move to a more circular business model. In working towards a sustainable future, we need to make a strategic choice: control the linearity of the value chain or move toward a more circular business model. The latter contains a business model choice: produce only when necessary, and offer to repair, recover, recycle or—even better—reuse the basic materials.